Project Kick-off Meeting and Ongoing Coordination Sample Clauses

Project Kick-off Meeting and Ongoing Coordination. Before initiating work on the project, a one-time kick-off meeting will be held between the Grantee and CARB project management staff. The purpose of this meeting is to discuss items such as the proposed work plan, details of task performance, identify equipment transaction data of interest for reporting, select parameters for a survey of participants’ satisfaction with new and used equipment acquired from trade-up transactions, and issues needing clarification or resolution prior to initiating work. The Grantee will coordinate with the CARB Project Liaison on the agenda and presentation materials. Ongoing Grantee coordination and review meetings with the CARB Project Liaison to discuss project status will be held as needed, but typically monthly. Additional meetings may be scheduled at the discretion of the CARB Project Liaison. These meetings may be conducted by phone if deemed appropriate by the CARB Project Liaison. Project coordination and review meetings are the responsibility of the Grantee and should contain: • Agenda for the meeting with conference call information; • Project status update; • Discussion of any difficulties encountered since the last project update meeting; • Discussion of project milestones and upcoming deliverables; • Notification of any pending disbursement requests; and • Scheduling the next project update meeting. Site visits by CARB staff may be required at CARB’s sole discretion. A final meeting, or conference call pending CARB Project Liaison approval, will be held at the conclusion of the project.