BOOTH SPACE ASSIGNMENT. All booth assignments will be given at the time of exhibitor check-in. Management will work with you as best as possible to honor your space requests. Special circumstances require management discretion. Easyriders Events reserves the right to re-assign your reserved exhibit space if you do not set up within designated set-up times. EXHIBITOR PASSES / WRISTBANDS Exhibitors will receive two wristbands per company. You will receive your wristbands at check-in. Please make sure all your employees are of age 18 or older and are with you at check-in. If additional wristbands are needed, you can purchase them at check-in at the regular admission price as stated in your confirmation. CANCELLATION POLICY 120 – 90 Days Full Refund. 89 – 60 Days: 50% of Exhibit Fee Refunded. 59 – 30 Days – 25% of Exhibit Fee Refunded. 29 – 0 Days - No Refund. SET-UP/TEARDOWN POLICY Each confirmed exhibitor will receive a confirmation of set-up times. The only exceptions to these set-up times will be exhibitors with fifth wheels, or semi-trucks. These larger displays may set up earlier upon management's request. Tear down times are stated on the confirmation. No early tear down without show management approval – NO EXCEPTIONS.
BOOTH SPACE ASSIGNMENT. The HBA will attempt to assign locations by exhibitor preference and to provide distance from direct competition, but cannot guarantee exclusivity of a product or that similar products will not be exhibited in nearby or adjoining spaces. Criteria for booth assignment include: show related products, past exhibitors, booth design/size, and payment history. The HBA may change the floor plan without notice if, in its sole discretion, it deems it advisable to provide a more attractive and successful show. BOOTH CONSTRUCTION / DISPLAY Exhibits must be of the highest quality. The HBA may reject any exhibit which, in its opinion, does not meet the required standards. SUBLETTING SPACE No exhibitor shall assign, sublet, trade or apportion any part of its space, nor exhibit any goods, apparatus, services, advertising, signs, etc, other than those manufactured or sold by the exhibitor in the regular course of business without the HBA’s written consent. EXHIBIT SAFETY & ACCESSIBILITY No combustible oils, gases or materials can be used as a part of the exhibit. No other materials may be used or stored in the exhibition hall which, in the sole opinion of the HBA, could be potentially dangerous. Exhibitors must specifically comply with all rules and regulations of the applicable fire department and with all other safety requirements relative to the facility. The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be reasonably located within the booth and protected by safety guards where necessary. Only fireproof materials should be used in displays, and appropriate fire precautions shall be taken by the exhibitor. AN OPEN FLAME PERMIT IS REQUIRED if you’ll be operating ANY GAS APPLIANCES, CANDLES and/or ANYTHING WITH AN OPEN FLAME - contact the Kansas City, MO Fire Xxxxxxxx at least two weeks prior to show dates at (000)000-0000. Exhibitors shall be responsible for making exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act and shall hold the HBA harmless from any failure in this regard.
